Authorized Educator Remote Proctoring Guide

Overview

Avant Assessment’s online language proficiency tests must be taken in a proctored environment with a proctor who is authorized by the organization sponsoring the test.

This document provides information on one-to-one or one-to-many proctoring (if you have the technology to do so) when utilizing the video communications platforms Zoom, Google Meet, Skype, etc. Please be aware that Avant cannot guarantee that it will be able to provide tech support for these platforms.

When electing to use a non-Avant supported platform, please sign the Remote Proctoring Waiver Form.

Before Starting Your Proctored Session

Sign the Remote Proctoring Waiver Form
Choose your platform: Zoom, Google Hangouts, Skype, etc
Have the Test Codes and Passwords ready
Have student ID number available for the Test Taker ID field on the Student Profile
- We recommend that you create a list of Login Names for students to use and keep it for easy reference. Students must use the exact same login credentials when they login to resume testing.
When testing in a character-based language, provide test takers with instructions for selecting the input language. For more information, see the Writing Input Guide.
Confirm that the test taker has reviewed the Assessment Technology Guide to ensure the computer has been configured correctly
Ensure the test taker has also taken a Sample Test in the language being tested to confirm the computer is configured properly and all technology preparation steps are complete before registering for the test.
Inform test takers how much time is allowed for this testing session
Inform student if photo ID will be necessary
Confirm your organization’s course of action regarding academic dishonesty.
Determine a plan of action if the test taker loses internet connection and needs to resume the test
Schedule a testing session with the student at your convenience.
- We suggest scheduling the testing session with the student during Avant’s support hours (See support hours below)

Share the following with the Test-Taker:

Test Taker’s Checklist

Avant Assessment’s online language proficiency tests must be taken in a proctored environment, with a proctor who is an authorized educator from your school.

The test-taker is responsible for ensuring readiness to complete an Avant language proficiency test. Please make sure the following requirements are met:

The testing area must be in a private room.
You have a web camera (internal or external)
Visit the Assessment Technology Guide page to review technology requirements.
When testing in a character-based language, review the Writing Input Guide.
Take a Sample Test in the language being tested to confirm the computer is configured properly and all technology preparation steps are complete before registering for the test.
Confirm that you can record and playback your Speaking test response
Confirm that you can type your Writing test response in the language you are testing.
If necessary, have photo ID ready

TEST TAKER TIPS FOR SUCCESS

Read the following guides that explain what you need to demonstrate in your responses for the writing and speaking sections to achieve a certain level.

Rules for Taking a Remote Proctored Avant Assessment

Use a private testing area and turn off all noise-making devices
No dictionaries, text books, cell phones, paper, pens, or other support materials are allowed in the testing area during the test.
Do not take or use notes of any kind for any portion of the test, including the speaking section.
You can only take 1 short break between test sections.
Complete all sections of the test until the screen says, “Congratulations! You have completed the test!” Please click the Stop Test link to logout.

To Begin Testing

Proctor will:

Direct the test taker to the Avant Test website (app.avantassessment.com/test) link
Have the test taker use their computer webcam to show the testing environment
Have the test taker share their screen and forward-facing camera to monitor the test taker and their surroundings
Verbally provide Test Code and Password (do not send to the test taker via any chat method).
Instruct test taker to click on ‘Start a New Test’
Provide guidance for filling in the Login Name field:
- Login Name must be unique within the testing group
Provide instructions for filling in the Student ID field on the Student Profile
Specify in what order the test sections should be taken:
- Reading must be taken before Writing, and Listening must be taken before Speaking.
Provide instructions for stopping the test at a certain point or directions to continue until the test is complete

During the Assessment

Direct test taker to read the instructions in each section of the test carefully.
Continuously monitor the test taker to ensure academic honesty during the test.
If you see suspicious activity, looking off-screen for too long, for instance, please ask the test taker to scan the room again using their webcam.
As a proctor, you can assist test takers with logging in, answering their profile questions, selecting the Writing input language (if testing in Arabic, Chinese or Japanese…), proper use of their recording equipment, computer issues and resuming a test.
Do not help with anything that is related to the content of the test.
During the Speaking section, make sure test takers are recording successfully.
If a test taker needs to resume the test due to lost connection (or any other reason), the login information will need to be entered exactly as originally entered. Instruct test takers to click on Continue Test after re-entering the test code and password. The test taker should resume from the point at which they left off. If necessary, the teacher or proctor can use the Teacher Login to look up the test taker’s Login Name.

After the Assessment

When the test taker has completed a test, you will see a screen that says “Congratulations! You have completed the test!”
Please direct the test taker to click the “Stop Test” link to log out.

All testing results will be delivered directly to the testing administrator within 5 to 12 business days of test completion (depending on the assessment being taken).

SUPPORT

If you have questions or encounter any difficulties, please contact us. Our support hours are:

Standard Hours

5:00 a.m. to 4:00 p.m. Pacific Time, Monday through Friday

Summer Hours

6:00 a.m. to 5:00 p.m. Pacific Time, Saturday

We look forward to working with you.

Avant Assessment Client Support

Email: support@avantassessment.com

Phone:

Within the U.S. – Toll Free: 1 + (888) 713-7887

Outside the U.S. – +1 541-338-9090

www.avantassessment.com

Updated January 2023