STAMP 4Se Proctoring Guide

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Before the Test Begins

Have the Test Codes and Passwords ready (For each testing group there will be a Student Test Code and Password, and a Teacher Test Code and Password.)
Have test takers’ ID numbers available for the required Test Taker ID field on the test taker profile (if you are not using Student ID numbers you must enter at least 1 numeral digit).
When testing in a character-based language, provide test takers with instructions for selecting the input language. For more information, see the Writing Input Guide.
Ensure that test takers are using a supported browser – Please see our Assessment Technology Guide.
Ensure that headsets are plugged in before the test takers start the test.
Inform test takers how much time they have for the testing session.
Direct test takers to read the instructions in each section of the test carefully.
Have a printout of this Avant STAMP 4Se Proctoring Guide handy.
In situations where a teacher was not available to prepare test takers, read the Avant STAMP 4S Test Taker Guide and decide if any of the information should be shared with test takers.

Rules for Taking an Avant Test

Avant Assessment’s online language proficiency tests must be taken in a proctored environment with a proctor who is authorized by the organization sponsoring the test.

Avant’s test utilizes spontaneous, unrehearsed situations to measure real-world language proficiency. The purpose of this assessment is to measure what you are able to do with the language without the support of any translators, reference material (including taking notes during any portion of the assessment) or assistance of any kind.

Please review Avant’s Testing Policies below.

The following is NOT ALLOWED during the assessment.

The use of dictionaries, textbooks, cell phones, paper, pens, or other support materials (paper-based or electronic). The only time test takers should have access to pens or pencils is if the Writing section is being administered as handwritten.
Taking or using notes of any kind (digital or handwritten) for any portion of the test, including the Speaking, Writing, and Expressive sections.
Writing down a Speaking or Expressive response and using it as your recorded response. This will lower your score for that response, and it may be scored as a ZERO because it involves the use of paper or reference material.
Using additional computer or smartphone applications (e.g., Word, email, chat) or having other browser windows open during testing.
The use of Google Translate or any other translation aid (paper-based or electronic).
Using copy-paste, printing, screen capture apps/tools, video conferencing, messaging tools, or scanning and taking pictures/videos with your phone.
Sharing information about questions or prompts on the test with anyone.
Corresponding with anyone other than the proctor during the test. Or, receiving any advice or help from anyone during the test.
Using violent, profane or inappropriate language in your responses. This will lower your score for that response and it will be scored as a ZERO.

Violating any of these rules may invalidate your assessment results. We recommend also referring to your organization’s policy on academic dishonesty. Learn more about Test Security and Integrity.

To Begin Testing

The test proctor should provide test takers with the information below. The information can be written on a whiteboard or projected on a screen. If you decide to distribute this information to test takers on slips of paper, be sure to collect the paper after testing.

The address for the Avant STAMP 4Se Test website (app.avantassessment.com/test)
The testing group’s Avant STAMP 4Se Test Code
The testing group’s Avant STAMP 4Se Password
Instruct test takers to click on start a new test
Guidance for filling in the Login Name field:
- Login Name must be unique within the testing group (Do not use the Login Name “student”)
- Be sure you remember how you entered your Login Name because if you need to resume you will need to use the same Login Name you started the test with previously.
- If a test taker has taken the test previously using the same Test Code, we recommend using the same Login Name, with the number 2 added at the end
Instructions for filling in the Test Taker ID field on the test taker profile
Specify in what order the test sections should be taken:
- Test takers can take the test sections in any order
Specify that test takers will have up to 3000 characters (450-700 words) for each Writing response and four (4) minutes of recording time for each Speaking response.
Instructions for stopping the test at a certain point or directions to continue until the test is complete

During the Test

The proctor must remain in the testing area throughout testing. Circulate while the testing is taking place to ensure that no paper, pens, pencils, cell phones, etc. are being used. Make sure that no additional windows or applications (such as Word, email or web browsers) are open or launched during testing. Make sure that no dictionaries, textbooks or other support materials are being used and to report any academic dishonesty to the Testing Coordinator.

As a proctor, you can assist test takers with logging in, answering their profile questions, selecting the Writing input language (if testing in Arabic, Chinese or Japanese), proper use of their headsets, computer issues, and resuming a test.
Please circulate among the test takers to ensure they are following instructions and progressing smoothly. If there is a time limit for the session, provide occasional reminders of the time remaining and make sure test takers are on track to complete the test in the allotted time.
During the Speaking section, make sure test takers are recording successfully.
You can also use the Teacher Login to monitor the progress of test taking, such as who has finished and who still needs to work on another section of the test.
Do not help with anything that is related to the content of the test items.
If a test taker needs to resume the test due to lost connection (or any other reason), the login information will need to be entered exactly as originally entered. Instruct test takers to click on Continue Test after re-entering the test code and password. Avant STAMP 4Se should resume from the point at which the test taker left off. If necessary, the teacher or proctor can use the Teacher Login to look up the test taker’s Login Name.
Please login to the Teacher Report Page to monitor test taker logins to ensure that test takers have completed the test and that they have not created unnecessary duplicate test logins.

After the Testing Session

After testing is completed, the test proctor or test coordinator may log in to the Avant Login Page to view test results.

Reading and Listening scores are available immediately.

Writing and Speaking scores are typically available from 7 to 10 business days after test completion. Scores may be available sooner, so check the test results screen periodically to determine the rating progress. Click on any score to see additional details or to access Writing and Speaking responses. During busy testing times (March-June), scoring may take longer. Please plan accordingly.

After rating is complete, the proctor or test coordinator may print individual test taker reports or download an Excel file of test results. Do not allow the test takers to access the teacher report page or see other test taker scores.

Updated January 2023

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